Remote workers could face double taxation in these states

As a remote worker, you’re adapting to a new normal, testing out new work routines, and setting up new boundaries. Thinking about how this affects your taxes can feel daunting, and that’s normal. “It fails to provide the American taxpayer with any direct financial compensation for the value of hardrock minerals extracted from most publicly owned lands,” the report stated.

  • This article explains how taxes work for remote employees, including the different types of remote workers, which states have unique tax circumstances, and how remote work affects employee benefits.
  • Generally, the state a remote worker pays income tax to the state in which they are a resident.
  • Some companies adopt tools like PayPal Payouts, which simplify the process of paying multiple people while also keeping costs low.

Generally, paid time off for a court appearance can range from a few days to weeks at a time. Employers will usually request documentation of the subpoena before approving your leave and corresponding pay. Members may download one copy of our sample forms and templates for your personal use within your organization. Please note that all such forms and policies should be reviewed by your legal counsel for how do taxes work for remote jobs compliance with applicable law, and should be modified to suit your organization’s culture, industry, and practices. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRM’s permission. To request permission for specific items, click on the “reuse permissions” button on the page where you find the item.

Oklahoma drivers could soon pay gas taxes by the mile rather than at the pump

“Several states still have rules that tax the income of employees in offices… Regardless of whether they’re there or not,” said Jared Walczak, vice president of State Projects at The Tax Foundation think tank. However, depending on where you’re working and why you’re out of the office, this could cost you double — as in double taxation and double filings  – come April 18.

This works well in the cases where you don’t have any full-time workers, otherwise dealing with taxes, unemployment insurance, etc. is going to be just as messy. Remember, though, that even if you’re only working with contractors you still have some tax obligations to consider, most notably generating 1099 forms for each worker you’ve paid more than $600 in a given year. However, it is important to remember that payroll is not just about transferring money into the employee’s account—especially if you have full-time employees, and not just contractors.


US businesses that hire international remote workers who don’t meet these criteria can potentially face penalties at home and abroad. Still, you’ll need a company policy if you want to reimburse your remote workers for their internet subscription, home office setup, or mobile phone bill expenses. Offering an employee stipend is one of the easiest ways employers can cover the cost of remote work while remaining compliant with state tax laws. Independent contractors that move from one state to another while working remotely from the same employer must establish a domicile or obtain a permanent residence to avoid double taxation. Hence, if you live in the State of New Jersey, but the company you’re working for is based in California, you’ll only have to pay taxes to the state where you live. In addition to keeping track of your home office expenses, make sure to pay attention to any money you spend on business travel, including the miles you put on your car for business activities.

how remote work taxes are paid

Because taxation of remote workers is still in its relative infancy, some states are still adjusting to nonresident remote workers employed by out-of-state companies. There are also state income taxes and state unemployment tax assessment (SUTA) taxes that can differ by location. For example, some states, like Washington, don’t have a state income tax for wages. However, Washington has unique employment taxes and mandatory benefits such as paid family, medical, and sick leave. You should check with each state you have employees in to see what taxes you are responsible for. Suppose your temporarily remote employee typically works in the same state or location as your organization but is currently working remotely in another state.

Trust G2’s multi-country payroll leader to keep you compliant

Hiring remotely can get complicated because of all the edge cases and legal gray areas. Payroll companies (and providers such as Gusto) will handle all this for you—that’s why it’s a good idea to use one. We’re lucky that technology and disruption in the finance industry have created a world in which we can move money around the globe in minutes and often at a very low cost. Therefore, if you get any ideas and want to implement any plan based on what you read, it would definitely be a good idea to consult a real professional before you do anything too drastic.

Failure to properly withhold can result in liability on behalf of both the employer and the employee. However, in order to properly withhold and even know whether to withhold, an employer must first understand and be able to track where its employees are working. Additionally, employers that did not previously maintain a remote workforce and for whom it was generally unnecessary to track employee work locations may find unique hurdles for compliance.

Frequently Asked Questions (FAQ) about remote work taxes ❓❓❓

During the pandemic, many Americans moved out of cramped, crowded cities to areas with more space or to be closer to their “bubble” of family and friends, even if it was to a different state. States in turn offered temporary waivers, so most employees didn’t have to pay income tax both in the actual state where they were working and the state where the work was being done pre-pandemic. TurboTax CPA Lisa Greene-Lewis breaks down what is and isn’t deductible for remote workers who are filing taxes. Another example is the likely impact on personal property and sales and use taxes as the purchase and ownership of tangible property shifts from its traditional location to the decentralized world of remote office and remote workers. Apportionment drives the calculation of state taxable income or the taxable portion of a state’s franchise tax base. It also is a key driver of a taxpayer’s effective tax rate for financial statement reporting of current and deferred taxes.

Notably, pairing the nexus and apportionment discussions can create some positive effects. If a taxpayer creates nexus in a new state due to remote work, this may reduce throwback sales in the states from which goods are shipped. These types of considerations should be incorporated into the overall analysis of apportionment factors and effective tax rates. State and local income and franchise tax apportionment formulas are based on a receipts factor and, in some cases, still include a property and payroll factor.

Most of the options available for local employees also apply to your international crew—using bank wires to pay them is certainly an option, however, you may find the cost exorbitant. Most small businesses usually outsource this to their accountant or to a payroll expert or agency. Hiring a dedicated professional can be expensive, which explains the quick growth in popularity of services such as Gusto (we use it, too!), which simplify and automate many of the processes around payroll. Therefore, the most important factor when picking a payment method/provider is where your employees live. In any case, choosing the structure of your relationship with remote workers should not be a matter of just picking the arrangement that is simply the easiest for both sides. You’ll also want to draft a company policy for remote work expense reimbursement in accordance with your local laws.

how remote work taxes are paid

Statutory tax credits and negotiated incentives are often tied to the creation or retention of jobs within a designated geographic area (state, locality, enterprise zone, etc.). The ongoing shift to remote work calls into question the satisfaction of these existing jobs requirements, the ability to renegotiate these benefits, as well as the approach to pursuing similar credits and incentives in the future. During the pandemic, application of the convenience-of-the-employer rule has been inconsistent. For instance, Philadelphia took the position that if employees living outside the city were required to work from home by the employer because of the pandemic, those individuals were not subject to the city’s wage tax. Conversely, Pennsylvania took the position that employees working in a different jurisdiction solely by virtue of the pandemic would be treated as if they were in whichever jurisdiction they would have been pre-pandemic.

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